COD Updates & Disbursements

Preparation

Student Record

Make any updates needed to the award or distributions.

File Import

Ensure you have the most recent files from COD imported and associated with the student record and awards.

Note: Files imported from COD as part of this process include Counseling Acknowledgement, Agreement to Serve, Promissory Note, PLUS Application Acknowledgement, Credit Status, Booking Notification, and Negative Disbursement

  1. Download the file from COD using EdConnect.
  2. In PowerFAIDS, navigate to Import/Export > Federal Award Processing (COD) > Import and upload and import the file from COD.
  3. Review the Results Report for any issues.
  4. Ensure any necessary linking is completed in the student record.

Disbursements

This process generates a report of disbursements and updates to send to COD.

Note: Running the COD disbursements export process in PowerFAIDS will include any updates as well.

  1. Navigate to Import/Export > Federal Award Processing (COD) > Export and run the disbursements export process in simulation mode.
  2. Review the Results Report and resolve any errors.
  3. Run the disbursements export process again in real mode.
  4. Navigate to Import/Export > File Manager, open the Exports > Federal Award Processing (COD) folder and download the disbursement file.
  5. Send the file to COD using EdConnect.
  6. Download the response file (CRAA) from COD using EdConnect.
  7. In PowerFAIDS, navigate to Import/Export > Federal Award Processing (COD) > Import and upload and import the response file from COD.
  8. Review the Results Report as well as the Errors & Rejects Report (if available), resolve any issues, and run the disbursements export process again for the updated students or awards.

Updates

This process sends award or distribution updates to COD, without processing disbursements.

  1. Navigate to Import/Export > Federal Award Processing (COD) > Export and run the updates export process in simulation mode.
  2. Review the Results Report and resolve any errors.
  3. Run the updates export process again in real mode.
  4. Navigate to Import/Export > File Manager, open the Exports > Federal Award Processing (COD) folder and download the update file.
  5. Send the file to COD using EdConnect.
  6. Download the response file (CRAA) from COD using EdConnect.
  7. In PowerFAIDS, navigate to Import/Export > Federal Award Processing (COD) > Import and upload and import the response file from COD.
  8. Review the Results Report as well as the Errors & Rejects Report (if available), resolve any issues, and run the updates export process again for the updated students or awards.

Best Practices

  • Run any export process in simulation mode before running in real mode. This gives you a chance to resolve any issues before creating the file and updating student records, which occurs when the process is run in real mode.

  • Review the Results Report and, if applicable, the Errors & Rejects Report for any export or import process, regardless of whether it was run in simulation or real mode. Resolve any issues found before running the process again.