COD Originations

Preparation

Student Record

Various fields on the student record need to be populated or reviewed prior to COD processing. These fields can be populated manually, through Student Information Import, and/or from Batch Processing.

Page

Field

Note
Academic Record Ability to Benefit Code Cannot be blank
Academic Years & Payment Periods Academic Year: Actual Start Date Cannot be blank
Academic Year: Actual End Date Cannot be blank
Academic Year: Eligible to Receive Federal Aid Must be Yes
Payment Period: Active At least one Payment Period must have this field set to Yes
Payment Period: Actual Start Date Cannot be blank
Payment Period: Actual End Date Cannot be blank
Payment Period: Year in School Cannot be blank
Payment Period: Enrollment Status Cannot be blank
Payment Period: Program Program must be Title IV eligible
Program Title IV Eligible Must be Yes (comes from the program setup in System Administration)
TEACH Grant CIP Code Must be populated if student has TEACH Grant
ISIR Student Data First Name Cannot be blank
Last Name Cannot be blank
Date of Birth Cannot be blank
Aid Package Award Name Must have Federal Pell Grant, Federal TEACH Grant, and/or Federal Loan
Status Must be Pending or Accepted
Estimated If Yes, fund must allow COD Origination when Estimated
Federal Loans Borrower Must be populated on PLUS Loan

File Import

Ensure you have the most recent files from COD imported and associated with the student record and awards.

Note: Files imported from COD as part of this process include Counseling Acknowledgement, Agreement to Serve, Promissory Note, PLUS Application Acknowledgement, Credit Status, Booking Notification, and Negative Disbursement

  1. Download the file from COD using EdConnect.
  2. In PowerFAIDS, navigate to Import/Export > Federal Award Processing (COD) > Import and upload and import the file from COD.
  3. Review the results report for any issues.
  4. Ensure any necessary linking is completed in the student record.

Originations

This process generates a report of originations to send to COD.

  1. Navigate to Import/Export > Federal Award Processing (COD) > Grant & Loan Export and run the originations export process in simulation mode.
  2. Review the results report and resolve any errors.
  3. Run the originations export process again in real mode.
  4. Navigate to Import/Export > File Manager, open the Exports > Federal Award Processing (COD) folder and download the origination file.
  5. Send the file to COD using EdConnect.
  6. Download the response file (CRAA) from COD using EdConnect.
  7. In PowerFAIDS, navigate to Import/Export > Federal Award Processing (COD) > Grant & Loan Import and upload and import the response file from COD.
  8. Review the results report as well as the rejects & errors report (if available), resolve any issues, and run the originations export process again for the updated students or awards.

Note: If the Origination Status is rejected by COD, the award must go through the originations export process and be sent to COD again.

Best Practices

  • Implement processes that populate fields through SII or batch processes.
  • Origination simulation can be run directly from the Federal award pages in the student record.
  • Run any export process in simulation mode before running in real mode. This gives you a chance to resolve any issues before creating the file and updating student records, which occurs when the process is run in real mode.
  • Review the results report and, if applicable, the errors & rejects report for any export or import process, regardless of whether it was run in simulation or real mode. Resolve any issues found before running the process again.
  • When you export a file for COD out of PowerFAIDS, wait for the response file to be returned and import that file before making any changes to student records in COD.
  • When you export a file for COD out of PowerFAIDS, do not export a file for the same award(s) until the response file is returned and imported into PowerFAIDS. For example, if you send a file that includes all loans, do not export another loan file until you get the response back and it's imported. However, you could generate a file for a Federal Pell or TEACH Grant.