Federal Award Processing (COD) Export Dashboard and Results Report

The COD Export process is used to communicate between PowerFAIDS and the Department of Education to keep your institution in compliance for Title IV awards and to streamline reconciliation for any student award discrepancies.

Using PowerFAIDS to export COD files provides:

  • Ability to stay in compliance with the Department of Education: Whether you're originating, disbursing, or updating federal awards to students, you must export the information to notify COD, which will send response files in return. Using COD Export allows you to communicate with the Department of Education and remain in compliance for federal awards.

  • Streamline your communication processes: PowerFAIDS helps streamline your communication process with the Department of Education by making the export process like all PowerFAIDS export flows, displaying previous exports in your dashboard for review at your convenience, and organizing the exports by most recent export date.

  • Logic to ensure only awards and disbursements that pass all checks and rules are processed: PowerFAIDS checks each student record, academic year, payment period, award, and disbursement to ensure it meets all applicable eligibility checks and disbursement rules before processing the origination, update, or disbursement. This ensures aid that is missing a required item or doesn't meet eligibility requirements isn’t processed.

    • Tip: Prior to running the COD Disbursement Export for the first time, review and update the disbursement rules to ensure that they are set for your institutional policies for the disbursement of specific funds

  • Ability to test before running a process to see what will and won’t pass: In addition to running in real mode, the origination, update, and disbursement processes can be run in simulation mode. Regardless of the mode, a results report is available at the end of the process. The results report provides you with the status of each award or disbursement and, if applicable, the reason(s) it wasn’t successful.

COD export dashboard

The COD Export page has two main sections:

  • The COD Export header: Selecting Export Files in the header launches the COD Export process.

  • The Export Results Reports section: Each time the COD Export process is run, regardless of simulation or real mode, a results report is created. This section displays the list of those reports and a link to view each individual report.

Note: For users of previous versions of PowerFAIDS, this feature was previously known as the Staging Table.

Each time the COD Export process is run, a results report is generated. This happens regardless of the mode the process is run in (simulation or real). The results report indicates the status of each file included in the run that was attempted and specific details if it was not exported. In addition, you can view more details on the individual records within the files.

To review the results of a COD file export, complete the following steps:

  1. Select Import/Export in the top navigation bar to open the Import/Export menu along the left side of the page.
  2. Expand the Federal Award Processing (COD) option in the left navigation menu and select Export.
  1. A list of all results reports is displayed along with some report details:

    • Date: The date and time the process was run.

    • Created By: Who ran the process.

    • Process Type: Indicates whether it was an origination, update, or disbursement process.

    • Award Year: The award year associated with the data in the report.

    • Mode: Identifies if the process was run in simulation or real mode.

    • As of Date: The actual disbursement date to be used.

    • COD Document ID: The ID created for this export if the process was run in real mode.

    • File Name: If a file was created by the process, its name is listed here. Files are only created when a process is run in real mode.

    • Report: Once you’ve identified the report for which you wish to view record details, select View Report in this column of that row.

  2. For each record included as part of the process, the results report includes both award level data as well as disbursement level data (when the record is expanded), and indicates whether the record was successfully exported. If the record was not exported, a message is displayed in the Details column indicating the reason.

    Tip: There are two Details columns - one at the award level and one at the disbursement level, which can be viewed in the Transaction Details section by expanding the record.

    Results Report with the expand button (+) highlighted

    Results Report with a row expanded and the Transaction Details section highlighted

    Tip: There are many customization options available within tables in PowerFAIDS so you can use and organize the data to your liking. This includes rearranging the columns, searching the table, filtering the data, and exporting the table. For more information, see Working with Tables.