Creating and Editing an Academic Year

To create an academic year, complete the following steps:

  1. Select System Administration in the top navigation bar to open the System Administration menu along the left side of the page.
  2. Expand the Campus Information options in the left navigation menu and select Academic Years.
  1. Select the + icon next to the Academic Years header to open the Create New Academic Year window.
  2. Fill in the required data fields with this academic year's information. Fields denoted with a red asterisk are required. You will not be able to save your new academic year if data is not entered in these fields.

    Tip: Use the field level help included in the PowerFAIDS user interface for fields you are unsure about by selecting the info help-text icon icon next to the field in question.

  3. Fill in the non-required fields (Pell Formula and Term Type) if applicable to your school.

A success message is displayed in the upper right portion of the page letting you know the academic year has been created.

Note: This academic year is now available to add to students. See the additional topics linked in the sidebar for more information.

Note: This table is only displayed if you have selected a pell formula for the associated academic year.

  1. Select + Add New to add a new cost of attendance item in the Pell Grant Cost of Attendance Information table.

    Add New link in the Pell Grant Cost of Attendance section

  2. Expand the Institutional Category menu to see a list of cost of attendance categories you previously created and select the appropriate category.
  3. Expand the Selection Set menu and select the set of students to which this cost of attendance item applies.

    This is the selection set used to determine eligibility for this cost of attendance item. Any student associated with this academic year who falls into or out of this selection set will have the associated cost of attendance item added or removed accordingly.

  4. Specify the type and amount of Base Cost for the associated cost of attendance item.

    There are two ways to specify the base cost:

    • Fixed Amount: This option allows you to manually enter the base cost for this cost of attendance category.
    • Custom Process: This option allows you to select one of your previously created custom processes to calculate the base cost for you.

    Tip: Using the Fixed Amount option to calculate base cost will require more cost of attendance items attached to narrowly defined selection sets, while using the Custom Process option requires fewer but more complex cost of attendance items attached to broader selection sets.

  5. In the Note field, enter any internal information relevant to the cost of attendance category that's not captured elsewhere.
  6. Once you have completed each of the fields in the row, select Save save icon. You can also select Cancel cancel icon to discard your changes.

Note: For more information on working with custom process targets, see Custom Process Targets.

  1. Select + Add New to add a new custom process target in the Custom Process Targets table.
  2. Select the population for which to associate the custom process target from the Selection Set list.
  3. Select the appropriate custom process target from the Custom Process Target list.
  4. Once you have completed each of the fields in the row, select Save save icon. You can also select Cancel cancel icon to discard your changes.

Once you have completed the fields in each section as needed, select Save.

A success message is displayed in the upper right portion of the page letting you know the academic year has been saved.