Understanding a Student’s Tracking Status
The student tracking status is a feature available in PowerFAIDS that is used to indicate each student’s progress throughout the financial aid cycle. The tracking status is displayed on the student record header for the most recent academic year, along with a View All option that displays a list of the tracking statuses for all academic years assigned to the student.
PowerFAIDS automatically determines a student's tracking status. When you change student data or run certain processes against a student record, the system dynamically evaluates the changes made and updates the tracking status accordingly. The tracking status is also used by the system to evaluate a student’s eligibility for inclusion or exclusion from processing.
List of all possible tracking statuses
Status | Description |
---|---|
Incomplete for Packaging |
Student has outstanding packaging requirements. |
Ready for Packaging |
Student has no outstanding packaging requirements. |
Not Awarded |
Student was included in an automated packaging process but no funds were awarded. |
Packaging in Progress |
The packaging process is currently in progress for the student. This status is set by the system to prevent the student from being included in other processes while the packaging process is running. Warning: This is an internal processing status. If it is displayed more than momentarily for a student it may indicate an issue with the latest packaging process. If this occurs, be sure to consult the packaging results for additional information and try packaging the student again. |
Awarded |
Student has been manually or automatically packaged and at least one fund has been awarded. |
Incomplete for Disbursement |
Student |
Ready for Disbursement |
Student |
Requires Review |
Student has already been packaged, but subsequently either their Pell Grant award, cost of attendance, or student aid index (SAI) changed, or a new payment period was added to their record. |
Cancelled/Declined |
Student has been awarded funds |
Disbursement in Progress |
The disbursement process is currently in progress for the student. This status is set by the system to prevent the student from being included in other processes while the disbursement process is running. Warning: This is an internal processing status. If it is displayed more than momentarily for a student it may indicate an issue with the latest disbursement process. If this occurs, be sure to consult the disbursement results for additional information and try |
Disbursements Made |
Student has been manually or automatically packaged |
In Disbursement, New Award Created |
Student has been manually or automatically packaged and disbursements have been processed, but a subsequent award has been added to their aid package. |
In Disbursement, Fund Requirements |
Student has been manually or automatically packaged and disbursements have been processed, but disbursement of at least one award is pending receipt of an outstanding fund-specific requirement. |
Disbursement Suspended |
Student has been manually or automatically packaged and disbursements have been processed, but a subsequent disbursement requirement has been added and is outstanding. |
In Disbursement, Requires Review |
Student has already been disbursed, but subsequently either their Pell Grant award, cost of attendance, or student aid index (SAI) changed, or a new payment period was added to their record. |
Disbursement Cancelled |
Student has been awarded funds |
Hold |
Student’s advancement through the financial aid process has been manually placed on hold. This is done by selecting the Hold button next to the tracking status in the Academic Year and Payment Periods page. To remove the hold, select the Resume button; the system will automatically determine the correct status to advance into. |
Student Tracking Status Progression
While there are many paths for the tracking status based on individual student scenarios, the status for a typical student will likely move through the following flow:
A student typically starts a new academic year with the Incomplete for Packaging status. This status indicates the student has outstanding packaging requirements.
The status progresses to Ready for Packaging once the student has no outstanding packaging requirements.