Importing Disbursement Reconciliation Data

Tip: Prior to beginning the disbursement reconciliation import process, be sure to review your global posting options to streamline your steps.

To import and post disbursement reconciliation files, complete the following steps:

  1. Select Import/Export in the top navigation bar to open the Import/Export menu along the left side of the page.
  2. Expand the Finance Reporting option in the left navigation menu and select Disbursement Reconciliation Import.
  1. Select the Upload upload button icon and navigate to the local copy of the reconciliation file created by your business office to select it for upload.

    Caution: When generating a file, be sure to choose the CSV UTF-8 (Comma delimited) (*csv) format and not the generic CSV (Comma delimited) (*csv) format, or you may receive an error message stating that the file is not valid.

    A message is shown in the page's upper right portion indicating the file upload has started. When the process is complete, there will be a success toast and the file will become available to select.

  2. Select the files to process within the window. If one or more of the files are not in the appropriate format, a message is displayed below the file manager and the Import button is unavailable until all selected files are valid for the type selected in step 2.

    Tip: While you can only upload a single file at a time, you can multi-select files to process by using your keyboard. If you wish to select multiple files that are listed next to one another, hold shift and select the first and last file from the list. If you wish to select multiple files not listed beside one another, hold the control key and select your desired files.

  3. Select Next.

Select whether you want your posting options to match students by their social security number or their student ID. Whatever you selected during your global posting options set-up will be the default selection. However, this step gives you the option to adjust your settings prior to import.

Select Import once all files selected are valid for the type of import. The Disbursement Reconciliation Import window is closed and a message is displayed in the upper right portion of the page indicating that the Disbursement Reconciliation Import process has started. A separate message is displayed once the Disbursement Reconciliation Import process has finished. Once this message appears the associated result report is available to review.

Note: For information on reviewing the results report, see the Disbursement Reconciliation help article.