Entering Federal Work-Study Earnings Data

One method to populate earnings data on the Federal Work-Study screen is manual entry. The student must have a Federal Work-Study award associated with the calendar year and award year to complete this process. To manually enter earnings data, complete the following steps:

1. Navigate to Federal Work-Study within the student record.

1. Search for and select the student record you want to package. For more information see Searching for Student Records.
2. Expand the Packaging option in the middle navigation menu and select Federal Work-Study.

1. Navigate to the Award Year section within the appropriate Calendar Year.

1. Select the tab of the calendar year in which you wish to enter earnings.
   
2. Scroll to find the applicable award year section within Award Year Details.
   

1. Add data to the Earnings Details table within the Award Year section.

1. Select + Add New to create a new row for the earnings.
   
2. The unique Token for the row of earnings details will be generated by the system.
3. If desired, enter the Start Date and/or End Date for the earnings period.
4. Enter the Total Earnings.
5. Optional, input a Note.
6. Source, Updated On, and Updated By are filled in by the system to reflect who completed the manual entry when.

1. Repeat the above steps for multiple earnings if needed, then select Save.

When the save is complete, the Total Award Year Earnings and Total Calendar Year Earnings fields will update accordingly.

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